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Small Business Digest



New Time Clock Designed for Small Businesses Makes Debut

A new time clock especially designed to save small businesses time and money in preparing payroll checks has been introduced by Paychex Inc.  The company is a provider of outsourcing solutions for payroll, human resources and benefits for small and medium-size businesses.

Paychex Smart TimeTM time clocks for small businesses constitute a self-contained system created in partnership with Icon Time Systems, a technology leader in time-and-attendance services for businesses with fewer than 25 employees.

Smart Time offers small businesses an economical, easy-to-use time-and-attendance solution that automatically collects and calculates employee hours, and integrates with Paychex payroll, the companies say.

“Smart Time combines plug-and-play simplicity with progressive time-and-attendance technology, providing small-market clients a highly affordable time-keeping solution,” says Michael Gioja, Paychex vice president of product management and development.  “With Icon Time Systems as our partner, we help our clients focus on their business by relieving the hassles and stress associated with the task of payroll time collection.” 

 “We are excited to collaborate with Paychex to make Smart Time available to small business clients,” says Andrew King, president of Icon Time Systems.  “With Icon’s unique time and attendance technology and Paychex’s payroll-industry leadership, this product gives both of our companies a great opportunity to capitalize on our strengths in serving the needs of the small business owner.”

The Paychex Smart Time system significantly reduces time spent manually preparing time sheets, while it increases payroll accuracy by giving business owners a clear record of all employee pay details, the companies say.

Key features of Smart Time include these, the companies say:

  • Plug-and-play simplicity – Same-day setup and no separate software to install or maintain.
  • Compatible on multiple platforms – PC, Mac, Linux.
  • Ideal for up to 25 employees.
  • Proactive e-mail alerts – Allow business owners to automatically receive e-mails when employees punch in/out or approach overtime.
  • User flexibility – Employees can punch in/out using a keypad, proximity badge, or Web browser.
  • Calculation of hours – Standard and overtime, including certain California overtime requirements.
  • Click and send data – Transmit payroll information directly to Paychex.
  • Remote access – Available over the Internet or network.

These attributes make the Paychex Smart Time time clock particularly beneficial to businesses with mobile work forces, as well as businesses in the hospitality, manufacturing and healthcare industries, the companies say.

Diane Hooper says before she became a Paychex Smart Time client, she manually calculated hours based on the paper time sheets her 21 employees submitted – part of a labor-intensive payroll process.  The executive director of the Sugar Creek Senior Living Community in Brownsville, Tenn., calls Smart Time a real time saver.

“Each employee is able to punch in and out easily.  It’s not complicated, and the information goes right to my computer,” Hooper says.  “The highlight of it all is the support team; they all went the extra mile.  They did away with any concerns I had about learning the system and getting set up.”


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